How to understand what meeting rooms are busiest

Improve meeting room utilisation rates and make evidence based decisions on your workplace change programs. 

Analyse utilisation and occupancy rates to rightsize meeting rooms

95% of the time meeting rooms are fully booked but 38% are generally no shows’

Measuring how meeting rooms are used let’s you quickly identify which ones are most vs. least popular, so you can factor these considerations into your workplace change programs or office space utilisation projects.

It can tell you whether the issue is due to a shortage of rooms or inappropriate use of the booking software. 

Here’s a look at how simple it is to monitor utilisation data of large rooms and how to turn these data points into tangible outcomes. 

In this 60sec video, get insight on

  • Live view of utilisation – Easily filter room utilisation against your floor plans and quickly identify the most used meeting or conference rooms.
  • Deep dive into the utilisation rates by time of day or week for more detail and spot patterns of usage over a period of time. 
  • Measure occupancy – Monitor how many people generally use a particular style meeting room. For example, if 3-4 people always use a 10 person meeting room, this tells you your large meeting rooms need to be rightsized and perhaps more smaller rooms are needed. 
  • Data driven decisions – Understanding the utilisation and occupancy rates of your meeting rooms across buildings or floors can can help you make evidence based decisions on your workplace change programs.
David Attwell Thomas
David Attwell Thomas

Business Operations

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