Measuring underused meeting rooms

Accurately measure meeting room utilisation rates and compare occupancy data to get a realistic view of how they are used.

Accurately measure meeting room utilisation

Getting to the root cause of complaints around not enough meeting rooms is a frustration many facilities management teams face.

95% of the time meeting rooms are fully booked but 38% are generally no shows’

Accurately measuring meeting or conference room utilisation can help get to the root cause of complaints around not enough meeting rooms.

It can tell you whether the issue is due to a shortage of rooms or inappropriate use of the booking software. 

Here’s a look at how simple it is to monitor utilisation data of large rooms and how to turn these data points into tangible outcomes. 

In this 60sec video, get insight on

  • Compare actual utilisation and occupancy data to understand the number of people who use a particular style of room giving you insight into, for example, if you need more phone booths vs. large size meeting rooms
  • Real time data – 24 hour access to data on how your meeting rooms are being used
  • Monitor trends – Build up a bank of data to identify patterns of usage. Understand number of no shows when rooms are booked and whether this is the root cause of demands for more meeting rooms
  • Recommended ideal room size – Based on actual utilisation rates for larger meetings, get an automated recommendation on the ideal number of room size that suits the way employees use meeting rooms
David Attwell Thomas
David Attwell Thomas

Business Operations

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